This lead state team has completed all planned activities and is no longer active. See the
closeout report or
closeout overview for a summary of lead state team accomplishments. The information below, as created by the active lead state team, remains available for review by users seeking additional information.
Utility Relocation Electronic Document Management System (UREDMS)
What are Utility Relocation Electronic Document Management Systems?
Extensive utility involvement in transportation construction necessitates excellent record-keeping and communications with utility companies.
Utility Relocation Electronic Document Management Systems (UREDMS) are web-based methods of facilitating both internal utility-related communications and necessary communications between the state DOT, municipalities, and utility companies as projects are planned and constructed. These communications and document management systems allow secure communications, document submissions, access to stored documents, and report generation where ever web access is available. To maximize value of a system to expedite utility relocation, utility permitting documentation storage must be made an integral part.
Benefits
These systems have proven to be of great benefit in facilitating both internal utility-related communications and necessary communications between the state DOT, municipalities, and utility companies as projects are planned and constructed. Document storage security is maintained. A detailed listing of benefits possible from these systems follows.
Streamlined processes involving utility coordination and utility relocations
- Expedited project delivery is facilitated.
- Time and money are saved from:
- reduced delays in processing and approving utility relocation planning,
- more efficient utility section office operation, and
- reduced number of change orders required for active projects.
- Efficiencies are realized from standardizing processes throughout the agency.
- Faster completion time for reviews is possible.
- Potential for inappropriate permitting of new facility placement on existing planned projects is reduced.
- Quicker document submissions and revisions are possible.
- Facilitated billing and payments is provided by the invoicing module.
- One-stop shop for utility information is provided.
- Number of unplanned relocations and encounters with unknown utilities is reduced.
Inventory/storage document retention improvements
- Comprehensive information (mapping, photography, and all file types) are available.
- The process is transparent.
- Improved tracking capability provided.
- Improved asset management provided.
- Reporting for management and project applications is facilitated.
- This is a move toward being paperless and becoming a "greener" agency.
- Physical storage space requirements are reduced.
Utility company partner benefits
- They have ready access to templates and forms.
- Their document submissions and the revision process is expedited.
- Electronic signature approval is allowed.
- Potential for legal aspects is reduced.
Contacts – Lead States Team
UREDMS Library
- Brochure
- Presentations
- Other Publications
- Additional Resources
